Event Coordinator/Admin Assistant

Roles, Responsibilities, and Terms of Employment

The Rathdrum Area Chamber of Commerce is a business organization committed to the

growth and success of its members. We are dedicated to serving the business community

by strengthening the local business climate through partnerships, engagement, and

leadership. Our core values include member focus, excellence, integrity, innovation,

teamwork, and leadership.

TITLE:

Event Coordinator/Admin Assistant – Part Time

REPORTS TO:

Executive Director & Chamber Board

JOB GOAL:

The Event & Administrative Coordinator plays a vital dual role in supporting Chamber

operations and executing high-quality events. This position is responsible for planning and

coordinating Chamber events while also managing administrative functions that support

membership engagement, communications, and daily office operations.

This role helps ensure a professional, welcoming, and organized environment while

strengthening the Chamber’s visibility, member value, and community impact.

QUALIFICATIONS:

- Minimum of 3 years of experience in event coordination, administrative support, or

related field

- High School Diploma required

- Strong oral and written communication skills

- Experience with social media marketing and digital communication platforms

- Strong interpersonal and organizational skills with the ability to work independently

- Proficiency in Microsoft Word, Excel, and PowerPoint

POSITION RESPONSIBILITIES:

Event Planning & Coordination

- Plan, coordinate, and execute Chamber events, programs, and networking

opportunities

- Manage event logistics including venues, vendors, registrations, materials, and

volunteers

- Work with committees and the Executive Director to ensure successful event

execution

- Promote events through marketing and communication efforts

- Provide on-site event support including setup, registration, and coordination

- Track event participation, sponsorships, and assist with post-event evaluations

Administrative & Office Support

- Provide general administrative support including answering phones, assisting

visitors, scheduling meetings, and coordinating office activities

- Maintain organized records including membership data, dues, and official

documents

- Prepare reports, meeting materials, and communications for leadership and

committees

- Maintain a clean, organized, and welcoming office environment

- Send reminders for meetings, events, and board/committee communications

Membership & Communications

- Support member engagement, onboarding, and retention efforts

- Assist with newsletters, social media, and marketing materials

- Maintain and update website and communication platforms

- Prepare and distribute relocation and welcome packets

- Ensure consistent communication with members and the public

Additional Duties

- Assist in recruiting and coordinating volunteers

- Support strategic initiatives led by the Executive Director

- Perform other duties as assigned to support Chamber operations and events